Attendance Notes and Records Requests

WHAT TYPES OF ABSENCES MAY BE EXCUSED?

Child's illness or injury
Death of a family member (Funeral Home Program or note from the Funeral Home)
Doctor or dental appointments that cannot be scheduled before or after school hours (Note from healthcare provider)
Religious holy days
Court appearances (Court receipt required)
DMV for Learner Permit or Driver License (DMV receipt required)
College Visit (Must be on College Letterhead) 1 per semester 11th and 12th grades
Citizenship ceremony/appointment (letter from DHS)

HOW TO SUBMIT EXCUSE NOTES

According to Dallas ISD Policy parents/Students should turn in an excuse note to the school office within three days of returning to school.
Excuse notes are to be submitted to your school’s main office
Excuse notes must include Student name, ID, grade, date of absence, reason and parent signature.

Student Release

Students are expected to stay at school from the time they arrive until the end of the school day at 4:30 PM.
If a student must leave early, a parent/guardian must come to the main entrance and sign out at the Main Office, present the proper identification, and check the student out of school.

3. If you designate a person to pick up your child, the designer must present a picture ID and must be listed on your child’s contact information.

RECORDS REQUEST

Please use tiny.cc/registrar or the QR code to request the following:

● Verification of Enrollment (VOE)

● Transcripts 9th -12th grade

● Attendance report

● Transcripts <5 years - $3/copy http://tiny.cc/SEM25

● Transcripts >5 years www.dallasisd.org/transcript

● Social Security Information

Payment: Cash or Online (please email receipt to jodmartin@dallasisd.org)

Frequently Asked Questions

Absences and Sick Notes

My student was marked absent by the teacher/sub, but my student was in class. What should I do?

a. Advise your student to speak to their teacher. If that fails, email your student’s teacher. The Attendance Office cannot make changes to attendance without a teacher completing an Attendance Correction form.

My student was out for a school related event, and their teacher marked them absent. Do I need to call the attendance office to let them know?

a. No, once we receive the School Function form the sponsor of the event, we will correct the students’ attendance.

My student had a medical appointment. Do I need to get a note from the visit?

a. Yes. Handwritten notes and verbal statements for doctor’s visits are not accepted by the Attendance Office as a medical excuse

b. A Healthcare Provider Note must be provided to excuse the absence as medical.

4. Where do I turn in a sick note?

a. Sick notes should be submitted to the Main Office in Person it and have the student ID # on it.

Do I need to call the campus to inform them my student will be out for the day?

a. No please send a note with your students when they return to campus

b. PLEASE DO NOT SUBMIT MULTIPLE EXCUSE NOTE FOR THE SAME ABSENCE

Enrollment and Official Records

Am I required to re-enroll my student every year?

a. Yes. Follow this link to complete enrollment for each school year. https://choose.dallasisd.org/login

How can I edit my student’s emergency contact/pick-up list?

a. Must come in person to complete and bring parent ID.

b. By email jodmartin@dallasisd.org and include current lease agreement/mortgage, or current gas, water, or electricity bill and photo ID.

I need an official document for my student, like a VOE, transcript, etc. Where can I get these documents?

a. Records must be requested online or by the QR Code outside the Main Office. This process may take from 3-5 business days to complete. Please keep this turnaround time in mind when requesting records. Follow the link to request records: tiny.cc/tvregistrar

Leaving Campus

A. If my student drives, are they able to leave campus for a doctor’s appointment?

If a student drives to school, their parent can request that they be allowed to leave campus unaccompanied. The following procedures must be followed for a student to leave campus unaccompanied:
- The parent/guardian on file in PowerSchool must email Ms. Martinez (marymartinez@dallasisd.org) and Ms. Mata (jannmata@dallasisd.org) authorizing them to leave campus. The email must:
  - Come from the email address on file in PowerSchool for the student's parent/guardian
  - State the date and time the student will be leaving campus
  - Be sent at least two hours prior to the time the student needs to leave campus
- All students leaving campus unaccompanied must check out by coming to the SEM office.